Fuel Your Recruiting


{As published on OrangeLeaders.com}

It’s early in the morning, but you’re running late to your first meeting. So you hustle to your car, start it and speed off. It’s not until a few minutes later that you look down and see the “Low Fuel” light staring back at you.

Have you ever been in this dilemma?

You quickly calculate in your head how many miles you think your car can make it and realize you have enough gas to get to work without losing precious minutes stopping to refuel. It’s not a big deal, you think, because you can just stop later.

But then . . . you forget.

You’re on your way home later that day when you realize that you completely forgot to stop for gas. To make things worse, now you’re sitting in bumper-to-bumper traffic. There’s nothing you can do now but hope and pray that the “Low Fuel” indicator is just an estimate and there’s actually more gas in the tank than it shows.

This happens to my wife more often than she’d like to admit. And what does she do in these situations? She calls me for moral support. Her car has the feature that estimates how many miles you can go until you reach “empty,” but I like to think that something about calling me enables the car to decrease its fuel consumption to nearly nothing, if only for a few minutes. She asks me if I think she’ll make it to the gas station, which, of course I do.

And somehow, even after her car has shown “0 miles remaining,” she has made it to the gas station every time.

A few hours later, I’ll ask her that all-important question, “Why did you let it get so low?”

(Because as a husband, it’s really helpful for me to point out the obvious.)

She usually responds by saying, “I just ran out of time.”

“I just ran out of time.” It’s usually our reasoning for letting our cars run out of gas. But it’s a familiar phrase in ministry, too. There’s so much to do and not enough time to get it all done. We know we need to take time to work on our ministry, not just in it. But at the pace we’re all running, who really has time for that?

The problem with running out of time is that we easily neglect some of the most important aspects of our ministries. Recruiting volunteers is one of those things. Of course we need more volunteers, but with Sunday coming every seven days whether we’re ready or not, it’s hard to find time to think about recruiting.

Ultimately, we know this approach isn’t healthy or sustainable. We’ve got to get to work on improving the volunteer experience in our ministries. After all, we don’t want to deal with the ramifications of this neglect any more than my wife wants to run out of gas on the side of the highway during rush hour.

But simply needing more volunteers isn’t a strategy. It’s just a need that we all need to work on. The e-single I’ve written, Fuel Your Recruiting, is designed as a resource to improve or develop your volunteer recruiting strategy.

What if we were to take some practical steps to create a year-round recruiting model that’s equal to filling up your ministry tank regularly—maybe even every week—instead of waiting until it’s barely going to make it?

Now readers can get a free month of GoWeekly AND the Fuel Your Recruiting e-single. Simply go here and subscribe to monthly using promo code FamMin

This blog article was excerpted from the e-single Fuel Your Recruiting by Frank Bealer. Get this entire e-single for free with a subscription to GoWeekly—a library of resources for church leaders.



It’s Time To Do Something



By Jess Bealer (as featured in Kidzmatter magazine)


4 Strategies to Manage Your Time for Maximum Impact

“Mommy, where’s my green shirt?”

“Honey, what time is the baseball game tonight?”

“Mom, I got after-school detention. Can you pick me up?”

“Mrs. Bealer, the adoption home study hasn’t made it to my office yet. Can you send me your copy of the letter?”

“Jessica, the flooring company called. Our order won’t be in by campus launch. What do we do?”

“Jess, can you lead a staff teaching next Tuesday on accountability?”

“Jessica, can you squeeze in a one-on-one meeting today? I have an issue with a parent who I think I may need to report to Social Services.”

That last one nearly put me over the edge. I looked at the ceiling and took a deep breath before powering on. It wasn’t even 10 AM. This was last Thursday. My life is crazy. So is yours. Ministry is messy. If we approach our day, week, or month without a plan, we’re inviting disorder to take root and distract us from the calling God has placed on our lives.

Time management is more than a watch and an uncanny ability to say “no” with a smile. Successful time management is putting into place systems and strategies that enable you to function at your highest capacity without loosing sight of your personal identity or your calling in Christ. Here are four ways that help me manage my time and maximize my impact.

#1 Take advantage of technology.

If you read that statement and released an audible groan, I hope to convince you technology can actually be your friend. From generated group text updates and express check-in of kids to databases filled with valuable information on the families to which you minister, we all recognize technology can make our ministry more effective. However, when it comes to managing our personal lives, many of us are still writing sticky notes on the refrigerator.

Efficient time management starts with ridding ourselves of any outstanding aversions we may have towards technology. Calendar apps make aligning schedules a breeze. Evernote makes organizing, sharing, and searching notes and emails a one-stop shop. Software, such as Asana, or web-based tools such as Basecamp or Planning Center, can keep you and your team on task. I’m not endorsing any particular app or company. What I am promoting is organization and efficiency. Four years ago I was still carrying around my 2012 daily planner, writing down my appointments and praying to God I didn’t lose my holy version of the little black book. Why? Because change is hard and I’m as stubborn as they come. One day my husband said, “Jess, your ministry will die on the altar of your personal preference. The rest of the world has moved into the 21st century. Why don’t you join us?” It was a light bulb moment. It took four long months for me to figure it all out. I never knew it would increase my personal reach or my capacity. However, when I opened myself up to the endless possibilities technology afforded I was able to take control of my appointments and prioritize them for maximum efficiency.

#2 Know your limitations.

So many times I have overpromised and under delivered because of a time shortage. My heart was in the right place. My intentions were pure. My calendar, however, was overbooked and unrealistic. When I commit to something, whether it’s my daughter’s choral concert, a coffee briefing with a key volunteer, or the completion of an assigned task, I’m signing my name to an invisible line. I’m giving a verbal commitment that I will give an individual or an initiative my time and attention. I want to be a person of integrity, but if I don’t have room on my calendar to make something a priority, I’m starting from a place of dishonesty. If I want to be known as a woman of character, I must recognize and communicate my limitations.

The Bible tells us in Matthew 5:37, “But let your statement be, ‘Yes, yes’ or ‘No, no’; anything beyond these is of evil.”

Over the years I’ve learned people don’t mind to wait as long as they are assured I will make time for them at some point. I start every week with an honest evaluation of my calendar. I look at my days and make notes of open time slots and potential items yet to be scheduled. Then, as requests are made, I am in tune with my limitations and can share them honestly with others.

#3 Keep interruptions to a minimum.

There are times when something completely unpredictable will arise that requires my undivided attention. However, more often than not, I can see a storm brewing. I know I’m about to get hit and not only do I brace for maximum impact, but I’ve found the best strategy is to actually go and have a conversation with the weatherman. Let me explain.

If you’ve been in ministry for any amount of time you’ve probably come to understand it’s a team sport. Everyone on the team has to play his or her part. However, everyone manages their time differently. Some are better at it than others. When deadlines are missed or initiatives fall short, the ministry as a whole suffers. Most of the time, when things start to go wrong, we immediately brace for impact. Morale goes down and efficiency disappears. In an effort to be a team player, we often feel pressured to jump on the bandwagon of distraction.

Instead, I’ve found it more effectual to simply go talk to the person with the storm brewing. A simple, “Hey, I noticed things aren’t going well. How can I help you now?” can ultimately help you stay on task later in the week. It shows your fellow staff member you truly are a team player. It also allows you to say, “I’m sorry. I can’t stop what I’m doing now without causing a ripple effect” later on when your team member is floundering. I’m not giving you permission to desert a fellow team member when things are going wrong. However, just because someone is experiencing a state of emergency, doesn’t mean you are. We all have responsibilities. We support each other, but ultimately we are all accountable for that which is assigned to us. Don’t forfeit your efficiency because someone else was willing to forfeit his or hers.

#4 Shift your perspective.

In The One-Life Solution, Dr. Henry Cloud says, “The urgent can replace the vital with no immediate consequence.” The word selection he uses is interesting. The word “vital” means something is absolutely necessary to the maintenance of life. In ministry, we create endless to-do lists. The problem is we invest so much time working in the ministry, we rarely devote time to working on the ministry. Oftentimes what feels urgent in the moment isn’t vital to your ministry as a whole.

Let me give you an example. We recently had a “Connect the Family” event at one of our locations. The goal was to initiate meaningful conversations with moms and dads so they would recognize the value we bring as a ministry. We wanted to collect contact information, follow up with these families, and truly partner with them to see their child’s faith grow. Minutes before the event, technology failed us. We couldn’t find a functional microphone. The kids’ director at that location became so distracted by the fact we couldn’t tell parents which direction the pizza line was moving, she forgot to pass out the cards that would collect the families’ information, which was the entire point of the event. As you can see, the urgent replaced the vital. Why? Because in the middle of crisis we tend to lose focus on that which is necessary to maintain the life of our ministry.

When your ministry is healthy, you’ll spend less time putting out fires and more time connecting with the families you’re ministering to. You’ll provide vision to the teams God has entrusted to you, instead of tending to the weeds that grow when soil is unhealthy. As a leader, your best use of time is spent leading. Delegate your tasks. Empower volunteers to help you clean up your to-do lists. When you shift your perspective, you’ll be able to focus on the vital parts of your ministry. Not only will your effectiveness as a ministry increase, but you’ll find yourself with time to work on the ministry, not just in it.

In Romans 8:28, Paul says, “And we know that God causes all things to work together for good to those who love God, to those who are called according to His purpose.” God called each of us to His ministry. He’s blessed us with influence and positions that keep us very busy. We’re not going to get it right every time, but I believe in His promise. I believe with purposeful focus and effective time management, God will allow each of us to play a part in His beautiful story, and I am confident that God will work all things together for good, despite our limitations.

Unreasonable Church Reaches Out to College Students



Guest by Rich Birch from Unreasonable Churches

Unreasonable Church Reaches Out to College Students By Holding Services on Campus

Jeremy came to Lubbock to study engineering at Texas Tech, but his car had broken down and he didn’t have the money to fix it. He scraped by with a borrowed bike for months, and figured that it would just be cheaper to continue using a bike. Selling the car would help pay for his school bill, and where was he going to go, anyway? He didn’t have time to go anywhere else, and he worked on campus with the maintenance crew.

A girl on the crew asked him to come check out her church. Not wanting to turn down an invite from a girl, and not wanting to bum a ride from her, he stumbled for the answer. “Oh, I don’t know, I may not be able to get there.”

“That’s okay.” She replied with a smile. “It’s right here on campus. Tuesday night. See you there!”

To reach out to students on the college campus, the unreasonable church does what it takes to get the job done—including being creative in where to meet!

Worship over “Where”

For many people, the word “church” brings images to mind of stained-glass windows, cold wooden pews and organs. The church is often considered to be a building but according to the Bible, this is not what a church is. The word “church” comes from a Greek word ekklesia, meaning, “a called-out assembly or congregation.” It is an assembly (or group) of people called by God who gather together.

The type of structure people gather in, the schedule of service, and the time of meeting should always be secondary over people gathering together to worship the Lord Jesus Christ! What is most important is bringing Jesus to unreached people, not trying to bring them to church. And sometimes this means taking unreasonable steps—including taking on a missionary mindset and letting creative juices flow!

Reaching Out to Millennials

Planted in 2007, Experience Life is a non-denominational church in Lubbock, Texas. The church began meeting in a rented skating rink, not in a school, because there were rules against allowing churches to meet at local schools. When Pastor Chris Galanos and his wife came to start the church in their hometown after graduating from seminary, they sent out letters asking for support because they didn’t have a sending church. One generous couple called and told Pastor Chris that they would cover his family’s living expenses for two years, giving him the opportunity to focus on launching the new church.

Experience Life Church now has around 4,000 people meeting in five locations. One of their locations meets on the campus of Texas Tech University. The university church site is called Raider Church after the school’s nickname, the Red Raiders.

With Chris as lead pastor and Clayton Walker as the executive pastor, most of their congregation consists of millennials and their children. More than 60 percent of the young adults attending Experience Life have not previously attended church anywhere.

Raider Church

Church ministry to young adults is a tricky business, as any church in a college town knows. Experience Life evaluated their existing ministries to college students and studied the church structures and environments. None of them were focused on plugging students into Experience Life as it was. So instead of trying to bring the students to the church, they decided to make something new. They would bring the church to the students. Experience Life made the decision to plant a church on Texas Tech’s campus.

When Raider Church began, it started at a church site close to the college campus, and 500 students came the first night to a building that only seated 400. With standing room only, the unique church launch quickly outgrew that facility and moved to its second iteration. They went to a bigger church site campus, which was quite far away from Texas Tech. That night the church had 700 in attendance. Within just a few weeks the leadership team realized that many of the Tech students would never be able to go to a site so far away.

Immediately they went back to the Tech campus and rented a university auditorium, where the young start-up church has about 1,000 students in attendance. The location was a key component for Raider Church. Because they are located on the Texas Tech campus, most of the students can even walk to their service.

But starting a church on a state-funded college campus meant that many typical church processes and models had to be tossed out. Experience Life was comfortable in breaking the mold, but they had to break it even more to launch this church of college students. The Experience Life leadership team asked, “What would work?” instead of “What has been done?”

With Raider Church, the leadership team presented the entire service live, with an in-person speaker. Since the church asked “What would work?” they found that the students were more drawn to an entirely live service rather than sermons streamed on a screen.

The calendar of events at Raider Church is also unique. The leaders learned to work with the ebb and flow of the college schedule, rather than work against it. Instead of meeting on weekends, the church meets at 9:00 p.m. on Tuesday nights. Executive Pastor Clayton Walker teaches weekly at Raider Church, with teaching geared for the students.

It can be difficult to define success in a ministry to an ever-changing group of young college students, but Experience Life is focused on new believers and mature disciples.

Raider Church is the result of a missionary mindset. Pastor Clayton says that, “Even in America, we’ve got to live and think like missionaries.”

To read more about Raider Church and stories of other UNREASONABLE CHURCHES, visit http://www.UnreasonableChurches.com


by Rich Birch


Becoming a High Capacity Leader – Interview with Carey Nieuwhof

Check out this interview with leadership guru – Carey Nieuwhof.



What are the habits and disciplines that make high capacity leaders, high capacity? I interview Elevation Church’s Frank Bealer, who became President of an Insurance Company at age 23 and has continued to be promoted into positions of high influence and responsibility at a young age. Frank shares his strategy, approach and schedule in detail with a view to helping you get better at what you do.

Click here to get episode 98 of the Podcast.


My goal used to just be ‘more,’ but I had to learn to define my growth. Click To Tweet

I’ll see you on tour #OT16



The next few months are going to be insane at Elevation Church. We are opening a new broadcast location, a week long event to serve our city with over 70,000 volunteer hours, Student Takeover, a huge small groups season as we focus our whole church on relationships, opening two new portable campuses and a ten night revival – and that’s just between July and September.

Even in the midst of all of this, we are determined to grow and develop as leaders, which is why many of our staff and volunteers are making it a priority to attend Orange Tour. With 19 stops this year, there’s bound to be a stop near you. Join us to discover how to make what you do on Sunday matter more during the rest of the week.


{Click the images to find out more}


Leading Change Up, Around, And Everywhere It Matters


The following are notes from Rachael Sibcy from Frank Bealer’s OC16 Presentation. 

You have an amazing idea, but senior leadership isn’t buying it.

  • Maybe we haven’t set them up with clarity and understanding?
  • Maybe we have a part to play?
  • Maybe we need to slow down?

The kind of decisions that are game changing will result from leading up. It’s how you lead up that will determine success, so frame it up!

Think about the things you want to change and put it through this filter:

Be Ready

  • This is not just you, it’s your leader being ready too! Prime the meeting days, weeks, months ahead of time.
  •  Don’t convince me about a new thing. Convince me that this new thing falls in with things we’ve been wrestling with for a while.
  • Don’t throw up on your leader. Sometimes we are too passionate and don’t wait for the right time.
  • Don’t start with passion. Start with being ready. Avoid these words in meetings: awesome, incredible, always, never, wonderful, best, fantastic.
  • If a senior leader has asked you to do something, update them on how that something is going before you tell them the new something.

Be Brief

  • Say what you’re going to say in 5 minutes.
  • Get to the point = “I want to go ahead and get the idea in front of you.” It’s like giving the answer to a math problem before showing your work.
  • You are going to be in trouble if you are 10 minutes in and they still don’t know where you’re going.
  • Who says they need to be 100% in?
  • Being brief doesn’t always make us feel good about our presentation, but it’s best.

Be Smart

  • EEL = Examine Every Layer > Data Research
  • Know your leader and know the questions they are going to ask. Example: If you are going to talk to a Finance person, they are going to ask about budget.
  • Think, “What are their top 3 priorities in the church?”

Be Passionate

  • Passion has a place, it’s just not the first step.
  • Like a middle schooler with axe body spray! = sometimes we spray too much passion.
  • I like to look at passion as icing on the cake, not the cake. –> We need substance.
  • Remember that passion is not transferrable. –> Your leader can’t go to bat for you with just passion alone. You need substance.
  • If we don’t get it right on the front end, how are we expecting to go through the process?
  • Put passion in it’s place.
  • Passion without smart = exhausting.

Be Flexible

  • Your leader’s job is to make things better.
  • Expect feedback, ask for it.
  • If your plan moves forward past your leader as it is, that’s disturbing.
  • It’s hard when your leader has an idea, but you can’t undermine something that’s better for the ministry just because it’s not your plan.
  • Hopefully = They are God’s ideas and we are just stewarding them well.
  • Patience = You can’t go from Point A to Point B in one step. Think long haul! Think long term!
  • Don’t get defensive when your leader asks you a question! (“I already thought of that!”, “I already did that!”, “I’ll show you my work.”)
  • If we aren’t getting buy in and our leader is just signing off, then how are they going to support it from the pulpit?
  • Paint a picture of what things look like instead of getting angry about a plan that’s presented to you!

Rachael Sibcy relocated to Las Vegas as the children’s serve director at Canyon Ridge Christian Church. Her heartbeat is for the next generation to discover their truest identity, and for families to awaken to the redemptive and powerful work God wants to do through their households. Wherever she goes, and whatever she does, Rachael wants to influence and encourage the Body of Christ to embrace our role in every family’s journey to eternity.



Click here for Visual Notes by Sketch Effect

Summer Is The New January 1! #ThinkOrange



If you’re a woman in ministry, particularly a mom, you probably look forward to summer for the same reason your children count down the final days of school: VACATION. The heat brings road trips to the beach, poolside parties, and lazy lemonade stand days. For many of us, summer feels like a three-month hiatus from reality. But what if this summer could actually be a catalyst to change? Suppose you could utilize this time to find a rhythm that helped you communicate expectations, set boundaries, even prioritize in such a way that you could lead better.

I’m not suggesting you should sacrifice your summer break on the altar of your ministry, but what if you could capitalize on this time so that EVERY day was both effective and efficient. Let’s make a SUMMER RESOLUTION! Here are four steps to help you find a rhythm that will work for you all year long:

Say “Goodbye” to GUILT!

At Orange Conference this year, I was talking to a leading lady in ministry. I asked her for the best piece of advice she had ever received. This is what she said, “Never feel guilty for prioritizing the call God has placed on your life.” My immediate thought was, “I don’t.” Then she explained.


Read the rest here


by Jessica Bealer